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Preconference [clear filter]
Sunday, July 31
 

9:00am

Describing Archives: A Content Standard (DACS) #1705
Limited Capacity seats available

Fees: Advance / Regular
SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299


Course Description
(1 day, .75 CEUs, 1 A&D, 5 ARCs)

This new version of Describing Archives: A Content Standard, the provides those familiar with the processes of archival arrangement and description and are comfortable with the basics of DACS (U.S. standard for describing archival materials and their creators) with an opportunity to work through a set of new, creative exercises and discussions designed to create effective, insightful archival description. This course is active and hands-on, and participants are encouraged to engage with one another and the instructor learning to use sound judgment in interpreting the principles and guidance that DACS provides.

Participants will receive an email in mid-July 2016 with a link to online video modules that provide an introduction to the key principles, concepts, and elements of DACS. It is imperative that participants know and understand the content of these videos prior to attending the course as instruction builds on the videos and concentrates on the application of DACS.

*This course is a requirement of the Arrangement & Description Certificate Program.

Upon completion of this workshop you’ll be able to:


  • Articulate what DACS is (and isn’t) and how its basic principles relate to archival theory and practice

  • Distinguish between minimal and value-added descriptions for archival materials and creators

  • Apply DACS rules to identify and formulate required elements of archival description

  • Learn how DACS can be applied to the various activities of the archival enterprise



Who should attend? Anyone whose work includes accessioning, arranging, and describing, or who supervises employees who do that work

Attendees must bring a print copy of the DACS publication to the workshop OR a laptop and/or tablet to access the publication in the Standards Portal since your instructor will ask you to follow along or look at parts of this text. A print version is also available for purchase in the SAA Bookstore, and you’ll have the option to purchase the print version during the online registration process.

What should you know? You should have a basic understanding of the theory and principles of archival arrangement and description. 

Attendance is limited to 35.

Speakers
avatar for Jackie Dean

Jackie Dean

Head of the Archival Processing Section, University of North Carolina at Chapel Hill
Jackie Dean is the Head of the Archival Processing Section in the Special Collections Technical Services Department at The Louis Round Wilson Special Collections Library at the University of North Carolina at Chapel Hill. She received a B. A. in English and M.S.LS from UNC-Chapel... Read More →



Sunday July 31, 2016 9:00am - 5:00pm
Room 208/209 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303
 
Monday, August 1
 

9:00am

Arrangement and Description: Fundamentals #1706 (Day 1 of 2)
Limited Capacity seats available

Fees: Advance / Regular
SAA Member: $289 / $349
Employees of Member Institutions: $329 / $389
Nonmember: $379 / $429


Course Description
(2 days, 1.5 CEUs, 1 A&D, 10 ARCs)

This workshop introduces the basic principles, concepts, and tools that archivists use to establish both physical and intellectual control over archival records. These include developing accession records and processing work plans; identifying common arrangement schemes for certain types of collections, as well as various formats; and how to physically organize materials during processing. You will also learn the essential elements of a finding aid and the major descriptive standards that support these elements. Particular emphasis will be placed on the day-to-day decisions made in arranging and describing archival materials. You'll also participate in a set of exercises designed to emphasis the principles and concepts of arrangement and description.

Upon completion of this course you'll be able to:






  • Describe the principals and concepts of arrangement;



  • Apply the common arrangement of various types of collections and material formats;



  • Identify the essential elements of a finding aid; 



  • Describe the major standards supporting these elements;



  • Identify basic tools that can be employed to facilitate management of arrangement and description; and 



  • Demonstrate an understanding of best practice






Who should attend? This is an introductory (required if you work towards the A&D Certificate) course that can be taken as a refresher course on arrangement and description by repository managers, archivists, practitioners, and/or anyone responsible for the arrangement and description of archival records.

Knowledge Assumed for this Class: Participants are expected to have basic archival training and education. This course is one of the foundational courses in the Arrangement and Description Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination (forthcoming) for this course.

The Arrangement & Description Competencies Addressed in this Course: 






  • Arrangement: Understand the process of organizing materials with respect to their provenance and original order to protect their context.



  • Description: Analyze, organize, and describe details about the attributes of a record or collection of records to facilitate the work's identification, management, and understanding.



  • Descriptive Standards: Apply rules and practices that codify the content of information used to represent archival materials in discovery tools according to published structural guidelines.



  • Management: Demonstrate ability to manage physical and intellectual control over archival materials. 



  • Discovery: Create tools to facilitate access and disseminate descriptive records of archival materials.



  • Ethics: Convey transparency of actions taken during arrangement and description and respect privacy, confidentiality and cultural sensitivity of archival materials. 






Attendance is limited to 35.

Speakers
SP

Susan Potts McDonald

Emory University
Susan Potts McDonald is Coordinator of Arrangement and Description Services in the Manuscript, Archives, and Rare Book Library at Emory University in Atlanta, Georgia. She manages all aspects of accessioning, arrangement, and description including the creation of MARC bibliographic... Read More →
avatar for Sarah Quigley

Sarah Quigley

Interim Head of Manuscript Processing, Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University
Sarah Quigley, CA, is a Manuscript Archivist and Interim Head of Manuscript Processing at Emory University's Rose Library, Chair of SAA's Committee on Public Policy, and an instructor for SAA's Arrangement and Description: Fundamentals workshop.



Monday August 1, 2016 9:00am - 5:00pm
Room 208/209 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303
 
Tuesday, August 2
 

9:00am

Arrangement and Description of Audiovisual Materials #1714
Limited Capacity seats available

Fees: Advance / Regular
SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299


Course Description
(1 day, .75 CEUs, 1 A&D, 5 ARCs)

Learn how to arrange and describe archival sound, video, and film materials found in mixed-media archival collections. In the morning you'll focus on understanding archival audiovisual media with sections on format identification, evaluating content, and assessing institutional capacity for providing access for researchers. In the afternoon, you'll examine processing procedures in depth, including pre-processing assessment of archival audiovisual materials, intellectual and physical arrangement, describing audiovisual materials in EAD according to DACS, and strategies for processing audiovisual materials at minimal, intermediate, and full levels of processing.

Note: This course does NOT cover born-digital sound and video, audiovisual preservation, or digitization.

Upon completion of this course, you'll be able to:


  • Plan and implement processing of archival collections with audiovisual media

  • Identify archival audiovisual formats and assess content and generation

  • Arrange audiovisual media physically and intellectually

  • Describe audiovisual media effectively according to DACS and EAD

  • Apply strategies for arrangement and description of media when processing at minimal, intermediate, and full levels

  • Complete processing assessment and planning, arrange items physically and intellectually, and describe at collection/series/folder level using EAD and DACS using an example/case study


Who Should Attend?: Archivists with processing experience who are new to audiovisual media, as well as media archivists who are new to traditional processing

What You Should Already Know: Participants should have working knowledge of the fundamentals of arrangement and description, as well as prior experience with Encoded Archival Description and Describing Archives: A Content Standard (DACS).

A&D Core Competency:

1. Arrangement: Understand the process of organizing materials with respect to their provenance and original order to protect their context and facilitate access.

2. Description: Analyze and describe details about the attributes of a record or collection of records to facilitate identification, management, and understanding of the work.

3. Descriptive Standards: Apply rules and practices that codify the content of information used to represent archival materials in discovery tools according to published structural guidelines.

4. Management: Demonstrate ability to manage physical and intellectual control over archival materials.

5. Discovery: Create tools to facilitate access and disseminate descriptive records of archival materials.

If you intend to pursue the A&D Certificate, you will need to pass the examination for this course.


Attendance is limited to 35.

Speakers
avatar for Megan McShea

Megan McShea

Audiovisual Archivist, Archives of American Art, Smithsonian Institution
Megan McShea is the Audiovisual Archivist at the Archives of American Art, Smithsonian Institution, where she has been developing and implementing a sustainable program for managing, preserving, and making available films, videos, and sound recordings from the Archives’ mixed-media... Read More →



Tuesday August 2, 2016 9:00am - 5:00pm
Jimmy Carter Presidential Library and Museum

9:00am

Arrangement and Description: Fundamentals #1706 (Day 2 of 2)
Limited Capacity seats available

Fees: Advance / Regular
SAA Member: $289 / $349
Employees of Member Institutions: $329 / $389
Nonmember: $379 / $429


Course Description
(2 days, 1.5 CEUs, 1 A&D, 10 ARCs)

This workshop introduces the basic principles, concepts, and tools that archivists use to establish both physical and intellectual control over archival records. These include developing accession records and processing work plans; identifying common arrangement schemes for certain types of collections, as well as various formats; and how to physically organize materials during processing. You will also learn the essential elements of a finding aid and the major descriptive standards that support these elements. Particular emphasis will be placed on the day-to-day decisions made in arranging and describing archival materials. You'll also participate in a set of exercises designed to emphasis the principles and concepts of arrangement and description.

Upon completion of this course you'll be able to:






  • Describe the principals and concepts of arrangement;



  • Apply the common arrangement of various types of collections and material formats;



  • Identify the essential elements of a finding aid; 



  • Describe the major standards supporting these elements;



  • Identify basic tools that can be employed to facilitate management of arrangement and description; and 



  • Demonstrate an understanding of best practice






Who should attend? This is an introductory (required if you work towards the A&D Certificate) course that can be taken as a refresher course on arrangement and description by repository managers, archivists, practitioners, and/or anyone responsible for the arrangement and description of archival records.

Knowledge Assumed for this Class: Participants are expected to have basic archival training and education. This course is one of the foundational courses in the Arrangement and Description Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination (forthcoming) for this course.

The Arrangement & Description Competencies Addressed in this Course: 






  • Arrangement: Understand the process of organizing materials with respect to their provenance and original order to protect their context.



  • Description: Analyze, organize, and describe details about the attributes of a record or collection of records to facilitate the work's identification, management, and understanding.



  • Descriptive Standards: Apply rules and practices that codify the content of information used to represent archival materials in discovery tools according to published structural guidelines.



  • Management: Demonstrate ability to manage physical and intellectual control over archival materials. 



  • Discovery: Create tools to facilitate access and disseminate descriptive records of archival materials.



  • Ethics: Convey transparency of actions taken during arrangement and description and respect privacy, confidentiality and cultural sensitivity of archival materials. 






Attendance is limited to 35.

Speakers
SP

Susan Potts McDonald

Emory University
Susan Potts McDonald is Coordinator of Arrangement and Description Services in the Manuscript, Archives, and Rare Book Library at Emory University in Atlanta, Georgia. She manages all aspects of accessioning, arrangement, and description including the creation of MARC bibliographic... Read More →
avatar for Sarah Quigley

Sarah Quigley

Interim Head of Manuscript Processing, Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University
Sarah Quigley, CA, is a Manuscript Archivist and Interim Head of Manuscript Processing at Emory University's Rose Library, Chair of SAA's Committee on Public Policy, and an instructor for SAA's Arrangement and Description: Fundamentals workshop.



Tuesday August 2, 2016 9:00am - 5:00pm
Room 208/209 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303