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Monday, August 1

9:00am EDT

Software Preservation Network Forum

Monday August 1, 2016 9:00am - 5:00pm EDT
Georgia State University, Student Center, Atlanta, Georgia

4:00pm EDT

Black Archives Now: Collaboration, Access, and Use

Black Archives Now: Collaboration, Access, and Use brings together librarians, archivists, and scholars from the Atlanta area to discuss the opportunities for connecting Black collections locally and nationally. Representatives from Atlanta University Center, Auburn Avenue Research Library, Emory University, Spelman College, Umbra: Search African American History, and others will present lightning talks, followed by an open conversation with the audience moderated by Dr. Meredith Evans, Director of the Jimmy Carter Presidential Library and Museum. 

We invite you to also please stay for a reception. 

This event is free and open to the public.

Please register for this event at: 


Monday August 1, 2016 4:00pm - 6:00pm EDT
Rose Library - Robert W. Woodruff Library Emory University 540 Asbury Circle, Atlanta, GA 30322
Tuesday, August 2

9:00am EDT

Archive-It Partner Meeting
The annual Archive-It Partner Meeting is a resource for colleagues and organizations to connect with each other and learn about best practices, use cases, ongoing programs, and initiatives in the web archiving community. This year Archive-It celebrates its 10-year anniversary. Participation is not exclusive to Archive-It partners. Anyone with an interest in web archives is welcome to attend. Registration opened on May 2; attendance is limited. For more information: https://archive-it.org/blog/conferences/.

Tuesday August 2, 2016 9:00am - 5:00pm EDT
Room 301/302 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

9:00am EDT

ArchivesSpace Member Forum
Open to staff members from all ArchivesSpace member institutions, the ArchivesSpace Member Forum is an opportunity to learn and share with each other and the program team about all things ArchivesSpace.

More information on this free event is available at https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace+Member+Forum+2016. Online registration will be available later in the spring.

Tuesday August 2, 2016 9:00am - 5:00pm EDT
Robert W. Woodruff Library at Atlanta University Center

9:00am EDT

Regional Archival Associations Consortium (RAAC) and Society of Georgia Archivists
Please join the Regional Archival Associations Consortium and the Society of Georgia Archivists for a symposium focusing on the interests of our nation’s regional archival organizations. Sessions will focus on advocacy, public awareness, education, disaster planning and recovery, and grant development. This symposium will take place on Tuesday, August 2, in Atlanta, Georgia, at the Coca-Cola Headquarters in conjunction with the CoSA/SAA Joint Annual Meeting.

Registration is now open. To view the schedule and register, go to the registration site. Registration is open to anyone interested in attending.  The symposium is free. Lunch can be purchased at the Coke café. Credit cards only.

If you have questions, please contact Jennifer Brannock at Jennifer.Brannock@usm.edu or 601.266.4347.

Tuesday August 2, 2016 9:00am - 5:00pm EDT
Coca-Cola Headquarters
Wednesday, August 3

8:30am EDT

Academy of Certified Archivists Certification Examination
Wednesday August 3, 2016 8:30am - 12:30pm EDT
Room 304/305 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

9:00am EDT

Academy of Certified Archivists Board of Regents
Wednesday August 3, 2016 9:00am - 5:00pm EDT
Room 208 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

12:00pm EDT

Going Beyond the Theory: Build Your Own Digital Preservation Collection (Presented by Bronze Sponsor Preservica)
Limited Capacity full
Adding this to your schedule will put you on the waitlist.

Join your colleagues and work together as a cohesive team for this practical hands-on challenge to design and create your digital collection with the objective of ensuring long-term preservation and access.

Each team will be supported by an expert facilitator who will guide you through this accelerated preservation program using the latest Preservica technology, stepping through the digital preservation process, including:

  • Collection of content from contributors

  • Ingest and appraisal (reviewing content & descriptive metadata)

  • Creation of preservation and access copies

  • Arrangement into collections and virtual collections

  • Customising your public access experience

  • Publishing your collection for your audience

Prizes will be awarded for the best digital collection as voted for by your peers!

Spaces are limited so don’t delay - Register Now for this interactive hands-on session.


Wednesday August 3, 2016 12:00pm - 4:00pm EDT
Room 404/405 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

1:00pm EDT

Hydra Archivists Group

The Hydra Archivists Interest Group is composed of archivists working at institutions affiliated with or exploring Project Hydra. Archivists at these institutions meet monthly via conference call to discuss ways in which they can advance archival technology needs through better communication and understanding of software development activities. Since last year's SAA Annual Conference, our group's dialogue has focused on issues of systems integration, with particular interest in exploring the intersections of Hydra, ArchivesSpace, and Archivematica. 

The meeting of Hydra Archivists at this year's Joint Annual Meeting is open to anyone interested in issues related to archival technology. We will give a brief overview of the interests and priorities of those who have been active in this community, attempt to define what the Hydra Archivists group is and could be, both within and without the Hydra community, and have a conversation about archival technology challenges and needs (including repository challenges and needs).

For more information on Hydra Archivists, see: 
For any questions about the meeting at SAA, please contact Ben Goldman at bmg17@psu.edu.

Wednesday August 3, 2016 1:00pm - 2:30pm EDT
Room 207 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

2:00pm EDT

Regional Archival Associations Consortium
The Regional Archival Associations Consortium (RAAC) meets to discuss the group’s progress on behalf of the regionals and its initiatives related to advocacy, disaster planning, public awareness, grant development, and education.

Wednesday August 3, 2016 2:00pm - 3:30pm EDT
Salon B Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

2:00pm EDT

Archivematica Users Group
Wednesday August 3, 2016 2:00pm - 4:00pm EDT
Room 309/310 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

5:30pm EDT

SAA Business Archives Section Mixer
Join us at the BAS Mixer following the Colloquium at White Oak Kitchen & Cocktails! Mingle with other business archivists and enjoy some contemporary Southern cuisine, wine, whiskey or bourbon!

White Oak Kitchen & Cocktails is located at 270 Peachtree Street NE, Atlanta, GA 30303, 2 blocks from the Hilton Atlanta (Conference Hotel).  It is directly across the street from the Hyatt Regency Atlanta.  The walk should take approximately 10 minutes.

When exiting the main lobby doors of the Hilton Atlanta, turn right onto Courtland Street NE.  Turn left onto Baker Street NE and walk 2 blocks to Peachtree Street NE.  White Oak Kitchen & Cocktails is directly on the corner of Baker Street NE and Peachtree Street NE.

Wednesday August 3, 2016 5:30pm - 9:00pm EDT
White Oak Kitchen & Cocktails 270 Peachtree St NW, Atlanta, GA 30303

6:30pm EDT

BitCurator Social Mixer

Come gather with fellow BitCurator users and digital forensics practitioners in Atlanta during ARCHIVES*RECORDS 2016 to chat about forensics workflows, preservation metadata, deals on legacy media readers, etc. Plus, BitCurator Consortium members will be in attendance as well!

We will gather at The Sound Table bar in the Edgewood neighborhood of Atlanta at 6:30pm on Wednesday, August 3rd. This is the same location where AVPreserve is hosting their annual AV Archives Night (yes, we planned it this way!). So c’mon over early and have a drink and talk digital forensics beforehand. It's going to be super fun. There will be snacks and we will have stickers and buttons. 

Please RSVP here.

Wednesday August 3, 2016 6:30pm - 9:30pm EDT
The Sound Table 483 Edgewood Ave SE Atlanta, GA 30312

7:00pm EDT

AV Archives Night
Following on the success of AV Archives Nights in 2014 and 2015, AVPreserve announces the third annual AV Archives Night to take place at ARCHIVES*RECORDS 2016, on Wednesday, August 3rd in Atlanta, Georgia. The venue and lineup will be announced soon, but in the meantime, we hope institutions in Georgia, Alabama, Kentucky, Mississippi, and Tennessee will consider participating! For submission details, click here

Wednesday August 3, 2016 7:00pm - 11:00pm EDT
The Sound Table 483 Edgewood Ave SE Atlanta, GA 30312

8:00pm EDT

Archives Leadership Institute Alumni Reception
Join us to meet the 2016 cohort and to reconnect with fellow ALI alumni. The reception is at Park Bar (150 Walton Street, Atlanta), located within walking distance of the hotel. Cost is $25 per person with a cash bar. This event is open to all ALI alumni, plus a guest. For more information: http://www.archivesleadershipinstitute.org/.

Wednesday August 3, 2016 8:00pm - 10:30pm EDT
Park Bar 150 Walton Street Atlanta, GA 30303
Thursday, August 4

12:15pm EDT

Academy of Certified Archivists Lunch and Business Meeting
Thursday August 4, 2016 12:15pm - 1:45pm EDT
Room 302/303 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

1:30pm EDT

Archivists for Congregations of Women Religious
Thursday August 4, 2016 1:30pm - 3:00pm EDT
Room 212 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

2:00pm EDT

Academy of Certified Archivists Item-Writing Workshop
Thursday August 4, 2016 2:00pm - 5:00pm EDT
Room 203 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

3:30pm EDT

Flexible Digital Preservation for a Changing World: including virtual collections and automatically synchronizing changes to ArchivesSpace (Presented by Bronze Sponsor Preservica)
Ensuring your Archive or Collection remains relevant and current requires a flexible approach to Digital Preservation that allows you to adapt to changing organization and public access needs. This means going beyond simply ingesting, normalizing and storing as a one-time activity to being able to easily re-arrange, re-cycle, refresh and safely remove content on an on-going basis after ingest.

In this session we will share examples of how Preservica is being used today to help institutions adapt to changing needs and bring their Archives and Collections to life.

What you will learn and see:
  • How to automate the on-going synchronization of Catalog metadata with your Digital Preservation system, using ArchivesSpace as an example
  • How to use drag & drop collection re-arrangement and Virtual Collections to meet temporary and changing needs
  • How to automate the ingest of new content from systems like SharePoint, Outlook and Gmail
  • How to ensure your digital content is always in the most accessible format, using Active Preservation
  • How to safely and simply share your digital archive and collection with the public (or other communities) through an easy to customize portal


Thursday August 4, 2016 3:30pm - 5:00pm EDT
Room 206/207 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303

7:00pm EDT

Mixers and Alumni Parties
Drexel University Student & Alumni Mixer, 7:30 pm - 9:00 pm
Trader Vic's, Hilton Atlanta, 255 Courtland Street NE

NYU Alumni Mixer & Peter Wosh Retirement Party, 
7:00 pm - 9:30 pm 
Max Lager's Wood-Fired Grill & Brewery, 320 Peachtree St NE

Pratt Institute School of Information Student & Alumni Mixer,
 7:00 pm - 9:00 pm
Mai Tai Bar at Trader Vic's, Hilton Atlanta, 255 Courtland Street NE

Simmons College Mixer,
 7:00 pm - 9:00 pm
Room 404-405, Hilton Atlanta, 255 Courtland Street NE

University of Illinois at Urbana-Champaign Mixer, 
7:00 pm - 9:00 pm
Max Lager's, 320 Peachtree Street NE
(RSVPs to westerman@gmail.com are appreciated but not required.)

University of North Carolina at Chapel Hill Mixer, 7:00 pm - 9:00 pm
White Oak Kitchen & Cocktails, 270 Peachtree Street

University of Pittsburgh School of Information Sciences Mixer, 6:00 pm - 8:00 pm
Room 401-402, Hilton Atlanta, 255 Courtland Street NE

University of Texas iSchool Alumni Reception, 7:30pm to 9pm at Meehan's Public House, 200 Peachtree Street

Information for other mixers and parties will be made available as soon as possible. 

Thursday August 4, 2016 7:00pm - 10:00pm EDT
Friday, August 5

1:00pm EDT

LIBSAFE Digital Preservation Software: Start Preserving in Days, Not Weeks (Presented by Bronze Sponsor LIBNOVA)
Most of digital preservation tools available today are either expensive or difficult to use. In this workshop, you will discover how the integrated digital preservation repository LIBSAFE will help your organization to create a complete solution in an agile and cost-effective way, including:

  • Preprocessing: Configure the system to make changes to the objects, consolidate to unified data structures, generate new formats from existing ones.

  • Ingestion: Supporting unlimited Submission Agreements and preservation policies. Extract the metadata from objects; characterize and validate them. Integrate open source tools in your ingestion workflow.

  • Retrieval and discovery: Search using the integrated catalog, or integrate LIBSAFE with your own catalog. Use open source connectors to link LIBSAFE with discovery tools like VuFind or BlackLight.

  • Evolve: Discover the formats you are using and migrate from one format to another.

  • Certify: Use the ISO 16363 self-certification wizard to prepare your repository certification.

Friday August 5, 2016 1:00pm - 2:30pm EDT
Room 202 Hilton Atlanta, 255 Courtland Street NE, Atlanta, GA 30303